Word footer not updating

Unfortunately, we get a lot of letters and memos sent to us that have the automatic updating date field in them.

We need to print these documents with the original date they were sent, not the date that we open them to print. I don't know of a way to stop the field updating without opening the file first (which updates them).

It may be that the Section-specific settings in each of the two Sections differ, in which case Word has to make a decision about how to resolve the clash(es). When the Section Break is deleted all the settings effectively stored within it – Headers, Footers, Page Setup Details (orientation, margins, etc.), Page Borders, and Forms Protection – are also deleted, without so much as a ‘by your leave’.

This leaves the Section before the break with no settings and Word, like nature, abhorring a vacuum, fills the gap with the only settings it has to hand, those of the Section following the Break.

If you delete an entire paragraph in one fell swoop, however, Word doesn’t view that as merging two paragraphs and it does not apply the settings from the deleted paragraph to the one that follows it. The reason for introducing Paragraphs into this discussion is that every Section Break contains an implicit Paragraph Mark; the end of a section is always the end of a paragraph as well.

When you delete a Section Break you are also deleting the implicit Paragraph Mark and, as a result, there are two possibilities: either you are deleting a paragraph mark with the result that two paragraphs are being merged, or you are deleting an entire paragraph.

Headers and Footers of Sections are not totally independent: it is possible to specify that one is the same as the previous one, or linked to the previous one (Word seems to use the two terms interchangeably).

When you do this, the Header or Footer information is stored in the earlier, or earliest, Section and referred to by the later Sections.

When you delete a Section Break, you are, in effect, merging two Sections into one.

When the Header and Footer information of a Section has been deleted, by deletion of the Section Break, it is no longer there and can no longer be referred to by later Sections.

Word is aware of this possibility and takes steps to replace references with the actual information when necessary.

The first of these possibilities, when you do have an explicit paragraph mark immediately preceding the Section Break, and when you are, thus, merging the paragraph that ended with (the implicit paragraph mark in) the Section Break, results in the newly merged paragraph having the style of the one previously before the Section Break.

This effect can sometimes surprise but is wholly explainable and easily avoidable, by adding an explicit paragraph mark at the end of the section. Count End With Number Of Fields = Abs(Fields A Fields B - Fields T) End Function Excruciating detail of the code can be seen here [link to Code on this site] Now you have an automated procedure, all that remains is to find a way to invoke it.

Search for word footer not updating:

word footer not updating-24word footer not updating-22word footer not updating-25word footer not updating-30

Just one difference is enough to make Word throw caution to the winds and delete all the Headers and Footers from the Section before the Break being deleted.

Leave a Reply

Your email address will not be published. Required fields are marked *

One thought on “word footer not updating”